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Executive Assistant

Kansas City, MO
Classification: Contract
Contract Length: 6 Months
Job ID:  16200288

CereCore® provides EHR implementations, IT and application support, IT managed services, technical staffing, strategic IT consulting, and advisory services to hospitals and health systems nationwide. Our heritage is in the hallways of some of America’s top-performing hospitals. We have served as leaders in finance, operations, technology, and as clinicians turned power users and innovators. At CereCore, we know firsthand the power that aligned technology can provide in delivering care. As a wholly-owned subsidiary of HCA Healthcare, we are committed to bringing the expertise we have gained as operators to deliver IT services that emphatically address the needs of health systems across the United States. Our team of over 600 clinical and technical professionals has implemented EHR systems in more than 400 facilities and provides managed services support to tens of thousands of health system employees. We work tirelessly to provide healthcare organizations specialized IT services that support the delivery of patient care. The Link to Life-Saving Care.

CereCore is seeking an Executive Assistant  to join our team in Kansas City, MO. This individual will work at one of the nation's leading providers of healthcare services, HCA Healthcare.

Provides administrative support to various levels of leadership, including but not limited to scheduling and coordinating meetings, submitting expense reports and preparing various types of correspondence, presentation and meeting materials and performing other administrative support services within the department.

Responsibilities:  ​
  • As part of the IT&S Administrative Support Team, this position provides administrative support to assigned executives, management and staff.
  • Teamwork, organizational skills and confidentiality are essential.
  • Maintains Outlook calendars and email as assigned.
  • Schedules meetings (internal/external to the organization) as requested.
  • Flexible in supporting any office projects needing extra attention due to specific deadlines.
  • Assists other administrative support staff in projects and cross-coverage as needed.
  • Manage multiple Outlook calendars, schedule meetings/events using judgment to resolve conflicts.
  • Coordinate and arrange logistics for various meetings/events and external events including meetings, conferences, entertainment, receptions, and dinners.
  • Serve as primary contact for office deliveries/mail, office supplies, maintenance issues, equipment requests, new hire set up, etc.
  • Assist in onboarding new employees, contractors and vendors.
  • Track and report on space utilization in assigned area of responsibility
  • Maintain Outlook distribution lists
  • Code and coordinate all invoices through the approval process.
  • Review and allocate expenses through the amex@work reconciliation tool monthly.
  • Provide general administrative support, including making copies, filing, answering phones, delivering mail, sending faxes, drafting and typing correspondence, spreadsheets, presentations, etc.
  • Order supplies for department; monitor associated expenses in relation to the budget
  • Arrange travel as needed, including booking and creating itineraries.
  • Prepare expense reports upon request Report PTO/EIB for assigned area of responsibility on a monthly basis.
  • Attend meetings, draft meeting minutes and distribute outcomes as requested.
  • Produce reports as needed from Clarity and Heathstream.
  • Assign courses and learning events.
  • Create and maintain Atlas teamrooms as needed Records management

Position Requirements:
  • Experience with office management and executive calendar management
  • Flexible in supporting any office projects needing extra attention due to specific deadlines.
  • Assists other administrative support staff in projects and cross-coverage as needed schedule meetings/events using judgment to resolve conflicts. 
  • Self-motivated and proactive to finish tasks on or before an assigned deadline.
  • Able to learn new skills quickly and self-teach when needed.
  • Attention to detail
  • Organizational skills
  • Excellent problem-solving and analytical skills.
  • Strong ability to work both independently and on a team.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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